# Staff AI Training Curriculum Human Lead. Tech Follows. Free resource 12 | Operations | Version 1.0 | October 2026 Four 45-minute sessions with exercises, facilitator notes, and a practical skills review. Audience: Managers, trainers, and nonprofit staff learning approved AI use ## Four weeks of practical AI learning One 45-minute session each week. Practice with public or fully fictional information. ### Learning outcomes Participants can choose a suitable first task, write a clear prompt, spot unsupported claims, protect information boundaries, and explain who owns final review. Completion records participation and demonstrated skills. This curriculum is not professional certification. ### Before the first session Name the trainer and review owner. Confirm approved tools/accounts, permitted data, reporting contacts, and organization-specific policy. If no tool is approved, use paper exercises and supplied fictional outputs. Ask participants about needed formats and access support. ### Materials This curriculum, the Starter Kit, approved policy, a public or fictional source, a timer, and a place to record examples. Provide a readable digital version and any requested alternatives. Avoid real client, donor, HR, or financial records. ### Facilitator approach Explain one idea, demonstrate it, let participants practice, then give specific feedback. Offer a way to ask questions privately. Record process difficulties without treating them as personal failings. ## Week 1: AI basics and boundaries Outcome: choose a suitable task and explain what information stays out. ### 45-minute agenda 0-5: Ask where staff encounter AI in work. 5-15: Explain drafting, uncertainty, and human responsibility. 15-25: Sort sample inputs into suitable practice, needs review, and keep out. 25-35: Discuss the fictional scenario below. 35-42: Each participant chooses a small practice task. 42-45: Exit check and next step. ### Scenario A colleague wants to paste a real service-recipient note into a personal AI account to make it shorter. Tool approval and allowed data types are unknown. Ask what should happen next and why. ### Facilitator answer Hold the upload and route the exact use to the designated owner. Use fictional text to explore a format. Removing the name alone does not resolve identification or permission questions. ### Exit check Name one suitable practice input, one input that needs separate approval, and the organization's reporting contact. Practice task chosen: ___________________________________________ ## Week 2: prompts and source fidelity Outcome: create a draft with a defined audience, source, and format. ### 45-minute agenda 0-5: Review last week's boundary questions. 5-12: Demonstrate purpose, audience, source, limits, and format. 12-27: Participants draft using the fictional event facts below. 27-37: Compare output with the source and revise. 37-42: Share one useful improvement. 42-45: Exit check. ### Fictional source Riverbend Community Garden orientation. November 7, 2026, 10-11 a.m. At the fictional Riverbend Center, 100 Example Lane. Free. Register through the fictional example.org/garden page. Bring a water bottle. No accessibility features or contact details are supplied. These details are training fiction, not an actual event. ### Practice prompt Write a 100-word public announcement using only [FICTIONAL FACTS]. Keep dates, cost, place, and signup accurate. Do not invent access features, urgency, or a contact. Mark missing information for staff confirmation. Add one clear call to action. ### Exit check Participants identify the audience, source, output limit, and one missing fact. The trainer checks whether the draft preserves the supplied details. ## Week 3: verify the draft Outcome: identify errors and explain how to correct them. ### 45-minute agenda 0-5: Review the source from Week 2. 5-15: Demonstrate source-to-draft checking. 15-27: Participants inspect the flawed output below. 27-37: Rewrite with supported facts only. 37-42: Discuss clarity, dignity, and access. 42-45: Exit check. ### Intentionally flawed training output "Join our wheelchair-accessible garden event on November 8 from 9 to 11 a.m. at Riverbend Center. Your $10 fee supports 500 local families. Snacks and transportation are included. Register today before seats sell out." ### Facilitator answer key Wrong date: November 7 is supplied. Wrong start time: 10 a.m. is supplied. Wrong price: the source says free. Unsupported: accessibility, 500 families, snacks, transportation, scarce seats, and urgency. Missing: full supplied location, accurate signup route, and water-bottle instruction. The source does not support an impact claim. ### Exit check Explain how to verify a date, a number, and an impact claim. Identify who may approve the final version and how to handle an unresolved fact. ## Week 4: one controlled pilot Outcome: plan and evaluate a narrowly scoped exercise. ### 45-minute agenda 0-5: Review common errors from practice. 5-15: Name one task, approved input, and reviewer. 15-25: Draft the pilot record below. 25-35: Estimate baseline effort and define quality. 35-42: Explain failure and reporting paths. 42-45: Each participant states a next step. ### Pilot record Task and intended benefit: ______________________________________ Approved tool/account: __________________________________________ Public/fictional source: __________________________________________ Human reviewer: ________________________________________________ Success standard: ______________________________________________ Baseline and measurement method: _______________________________ Failure contact and manual fallback: ______________________________ Review date: __________________________________________________ ### Evaluation Record preparation, drafting, review, and corrections. Compare with a similar task. Keep, change, or stop using the evidence. A training exercise does not authorize a new integration, data category, or external action. ### Between sessions and after training Offer a short office hour or feedback route. Ask staff what remains confusing. Update approved team examples when tools or policies change. ## Practical skills review Use a public or fictional source. Allow the access supports participants need. ### Demonstration tasks 1. Choose a suitable task and approved practice input. 2. Write a prompt specifying audience, source, boundaries, and format. 3. Identify at least two unsupported claims in a supplied flawed draft. 4. Produce a corrected draft and explain who reviews it. 5. Describe how to report an accidental disclosure or unexpected action. ### Observation record Participant: ___________________ Date: __________________________ Task/input choice: [ ] Demonstrated [ ] More practice Prompt clarity: [ ] Demonstrated [ ] More practice Source checking: [ ] Demonstrated [ ] More practice Review responsibility: [ ] Demonstrated [ ] More practice Reporting route: [ ] Demonstrated [ ] More practice ### Feedback and follow-up Strength observed: ______________________________________________ One specific practice need: _______________________________________ Support or format adjustment: ___________________________________ Practice owner/date: ____________________________________________ ### Completion record wording [NAME] participated in four HLTF-based introductory sessions and completed a practice review on [DATE]. Document any remaining support needs separately. Do not describe this as certification or permission for all AI uses. ## Reuse You may adapt these templates for your nonprofit's internal work and share the unmodified resource with colleagues. Keep HLTF attribution on the original. Do not resell or imply endorsement.