Board AI Briefing Deck

Editable presentation template. Replace all bracketed fields before presenting.

Slide 1: Board AI Briefing

A template for discussing one bounded pilot
[ORGANIZATION] / [MEETING DATE]

Presenter notes: Replace the organization and date before presenting. This is an editable discussion template, not a statement that the board has approved AI use.

Slide 2: The decision for today

Authorize a defined pilot, hold for more information, or decline

Proposed task: [TASK]
Accountable owner: [ROLE]
Review date: [DATE]

Presenter notes: State the actual approval authority. Confirm whether the board is deciding, advising, or receiving an update. Replace all bracketed fields. No approval is implied by this template.

Slide 3: The work we want to improve

Current workflow: [DESCRIPTION]

Current effort and pain point: [VERIFIED BASELINE]

Proposed benefit to test: [HYPOTHESIS]

Presenter notes: Use measured or clearly labeled estimated baseline effort. Describe a benefit to test, not a proven saving. Avoid uploading confidential board materials to an unapproved AI service.

Slide 4: The proposed pilot

One task using approved public or fictional inputs

One approved tool and account

A named reviewer before any use or release

Presenter notes: Insert the exact task, approved account, permitted information, duration, and responsible people. Keep consequential decisions about individuals outside this starter pilot.

Slide 5: People and data boundaries

Staff retain decision authority and verify outputs

Sensitive records stay outside this starter exercise

Unexpected activity goes to [REPORTING CONTACT]

Presenter notes: Confirm the actual reporting contact. A personal account, privacy toggle, removed name, or vendor marketing claim is not itself permission for a data use. This template is general planning guidance.

Slide 6: Resources and controls

Staff preparation and review time: [ESTIMATE]

Tool and integration costs: [VERIFIED ESTIMATE]

Manual fallback and pause owner: [DETAILS]

Presenter notes: Include total effort, not only subscription cost. Verify actual pricing and plan features before presenting. The free HLTF resource does not provide paid software, connected accounts, or implementation services.

Slide 7: Evidence for the review

Total effort, including review and corrections

Accuracy, usefulness, and required revisions

Failures, concerns, and staff feedback

Presenter notes: Name the quality standard, compare similar tasks, and record failed or discarded attempts. Setup costs should be visible. A small pilot does not establish organization-wide savings or long-term impact.

Slide 8: Keep, change, or stop

Continue only if the evidence supports the agreed purpose

Open questions: [QUESTIONS]

Decision owner and review date: [ROLE / DATE]

Presenter notes: Record the decision, limits, conditions, unresolved questions, and next review. Suggested options are keep within the same scope, revise and retest, or stop and use the manual process. Note any separate approval needed for expansion.